Hunter Young Professionals is committed to ensuring the privacy of your personal information. The following statement explains how we manage your personal information in accordance with privacy laws.
1. How we collect your personal information
1.1 Generally, the type of personal information we collect about you is the information included in documents and forms we use in the course or either trading or communicating with you.
1.2 This may include, for example, your name, email address, mailing address, telephone number, credit card details and other information relating to your membership or inquiry with us.
2. Where practical we collect your personal information directly from you
2.1 We may collect personal information about you when you deal with us by our website, email, letter or business card collection at functions. In some circumstances, we may also collect sensitive information about you. Where we collect this type of information we will obtain your consent to use this information for the purpose for which we collect it initially.
2.2 We collect personal information for any one or more of the following purposes:
2.2.1 To provide member services and products and communications
2.2.2 To provide details of upcoming HYP events
2.2.3 Enquiries via the HYP website
2.3 There may be occasions when we obtain personal information about you from a third party. For example, when someone else registers your interest to attend a function. If we do not have your prior consent we will take reasonable steps to inform you that we have collected personal information. If you do not provide us with the information we seek we may be limited in our ability to provide you with our services, products and communications.
2.4 HYP also uses the information you provide to send you information that you request (either by post or email). If at any time you do receive material that you did not request or do not want to receive, please advise us immediately and we will update our records.
3. How we use and disclose your personal information
3.1 We may use and disclose your personal information for the purposes it was collected for, or for a related or ancillary purpose such as providing you with one of our services.
4. Keeping your personal information up to date
4.1 We may also contact you from time to time to check that the information is still correct.
5. Security of your personal information
5.1 Your personal information may be stored in hardcopy or electronically.
5.2 We have security procedures in place to protect your personal information.
6. Gaining access to information we hold about you
6.1 You can gain access to the personal information we hold about you by written request. A request for access to the personal information we hold about you or in relation to an inquiry about privacy should be sent to:
The Privacy Officer
Hunter Young Professionals
PO Box 983
Newcastle NSW 2300
We will deal with your request to provide information within a reasonable time.